Wizara Case Studies

Real-World Success Stories Powered by Wizara’s Enterprise Forms

From logistics and warehousing to event management and recruitment, these case studies showcase how our custom-built forms have revolutionized processes, saved time, and enhanced user experiences.

Case Study #1: DWS Logistics

Streamlining an Annual Staff BBQ with Wizara

The Challenge

DWS Logistics, a leading warehousing and distribution company, needed a more efficient method for organizing its annual staff BBQ. Previously, they used a manual clipboard system in the lunchroom to collect food preferences from over 150 employees across two locations. This method proved time-consuming and ineffective.

The Solution

In collaboration with Wizara, DWS Logistics implemented an AI-powered form to streamline the BBQ organization. Using Wizara’s Form Builder, DWS created a custom event registration form in just six minutes. Employees could effortlessly choose their meal preferences, RSVP, and provide comments—all accessible through a QR code and a dedicated website.

Form Design and Functionality

The form included fields for employee names, work location (Courtney Park or David Hunting), and attendance status (Yes, On Vacation, or No). Conditional logic ensured that employees who selected "Yes" could pick their food, while those who selected "No" were prompted to explain why. This design provided DWS Logistics with critical data for event planning.

Results and Feedback

  • Streamlined Process: The form reduced the time needed to manage event logistics.
  • Improved User Experience: Staff appreciated the ease of access via QR code and website, and feedback was overwhelmingly positive.
  • Efficient Data Management: Event data was centralized in Wizara’s inbox, allowing organizers to easily manage responses and download reports.

Testimonial

"Wizara completely changed how we organize our annual BBQ. It's easy to use, saves time, and our staff loved the new system. We’ll definitely use Wizara for future events."

— Helene Campbell, Corporate Compliance Manager, DWS Logistics

Conclusion and Future Plans

Thanks to Wizara, DWS Logistics now plans to use the platform for other events like holiday parties and team-building activities. The ease of form creation and the ability to manage responses in real-time have made Wizara an invaluable tool for future event planning.

Contact Us

Want to streamline your event management like DWS Logistics? Contact us today to discover how Wizara can transform your event planning and business processes.

Case Study #2: Smook Contractors

Revolutionizing Recruitment with Wizara’s AI-Powered Form Solutions

Background

Smook Contractors Ltd., a leading civil contractor in Northern Manitoba, Saskatchewan, and Nunavut, manages a workforce of over 90 employees and a fleet of more than 140 vehicles. As a part of the Mullen Group, Smook Contractors has a long-standing reputation for excellence in civil construction, environmental remediation, and aggregate production. However, their recruitment process was outdated, relying on non-fillable PDF forms and manual data entry, which led to inefficiencies and challenges in managing applications.

The Challenge

The recruitment process at Smook was less than ideal and quite  time-consuming.

Job applicants at Smook Contractors were required to download a non-fillable PDF form, manually complete it, and submit it via fax or email. They also had to submit their resumes separately, creating a fragmented and cumbersome application process. This not only led to inefficiencies in managing applications but also resulted in delays and potential errors during data entry.

Smook needed a more efficient, streamlined solution that could keep up with their growing operational demands.

Smook Career Opportunities Webpage

The Solution

Smook Contractors chose Wizara’s AI-powered form solutions to overhaul their job application process. Wizara offered a quick, easy-to-implement solution that met Smook’s immediate needs while also providing the flexibility for future integration with Transflow Synergize, their Enterprise Document Management System (DMS). Key features of the Wizara application form include:

  • Resume Attachments: Applicants can easily attach resumes to their applications, simplifying the submission process.
  • Digital Signatures: The form allows for digital signatures, ensuring authenticity and compliance.
  • Dynamic Job Position Display: The form dynamically displays the job position based on a query string, ensuring that each application is correctly categorized.
  • Automated Email Notifications: Completed applications trigger instant email notifications to the Smook HR team, with an attached, easy-to-read PDF of the application, including the embedded resume.
Job Application Form by Wizara

The Results

  • Efficiency Gains: The time required to process job applications was significantly reduced, allowing HR staff to focus on more strategic tasks.
  • Improved User Experience: Applicants now enjoy a seamless and user-friendly application process, resulting in a higher number of qualified applicants.
  • Streamlined Communication: The automated email notifications ensured that all applications were quickly reviewed and responded to, facilitating a more unified approach to recruitment.

Testimonial

"The Wizara Job Application is a helpful recruitment strategy. It offers an efficient way to collect online leads and makes attaching resumes a breeze for applicants. The best part? These applications are instantly shared with our team, ensuring a quick and unified approach to every potential hire."

— Tracey Hinds, Finance & Administration Manager, Smook Contractors

Conclusion and Future Outlook

By implementing Wizara’s AI-powered form solutions, Smook Contractors has not only streamlined their recruitment process but also set the stage for future digital integration. The company plans to explore further applications of Wizara’s capabilities across other HR functions, ensuring that their operations continue to evolve with the demands of their industry.

Contact Us

Transform your hiring process like Smook Contractors did—contact us today for a consultation and see how our AI-powered solutions can make a difference.

Case Study #3: Caneda Transport

Enhancing Maintenance Compliance with Wizara’s Digital Checklists and Synergize!

The Challenge

Caneda Transport, a leader in cross-border and domestic freight services, was facing inefficiencies in their vehicle maintenance process. The company relied on static PDF forms for maintenance inspections and checklists, which led to manual data entry errors, delays, and a lack of integration with their digital systems. With a commitment to safety and operational excellence, Caneda needed a solution that would streamline their maintenance reporting and enhance compliance.

The Solution

Caneda Transport chose Wizara’s digital forms to replace their outdated PDF checklists. Wizara provided a solution that met Caneda’s immediate needs while offering flexibility for future integrations. The new digital forms allowed for real-time data entry, automated error-checking, and seamless integration with Transflo Synergize, their Enterprise Document Management System (DMS). Key features of the digital forms include:

  • Automated Data Capture: Real-time data entry reduces errors and speeds up processing.
  • Seamless Integration: The forms automatically integrate with Transflo Synergize, ensuring all data is securely stored and easily accessible.
  • User-Friendly Interface: The digital checklists are intuitive, making it easy for technicians to complete inspections efficiently.
Caneda Transport Maintenance Form by Wizara

The Results

  • Improved Efficiency: Maintenance processes are now faster and more reliable, reducing downtime and enhancing overall productivity.
  • Enhanced Compliance: The digital forms ensure all inspections are completed thoroughly and documented correctly, improving compliance with safety regulations.
  • Streamlined Operations: The integration with Transflo Synergize has simplified data management, allowing for easier access and analysis of maintenance records.
Transflo Synergize

Testimonial

"Wizara has helped to streamline our processes within the maintenance department. Our Tractor and Trailer Scheduled Maintenance Inspection have been moved to digital processes which has expedited internal processing and minimizes the errors that come through. It is helpful to have a platform that is user and device friendly as this helps to complete the required documents anywhere, anytime. Our drivers can upload their maintenance records and receipts which are automatically converted to PDFs and sent into Synergize for final review."

— Kim Nguyen, Recruiting and Human Resources Coordinator, Caneda Transport

Conclusion and Future Outlook

By transitioning to Wizara’s digital forms, Caneda Transport has not only streamlined their maintenance process but also set the stage for further digital innovations. The company plans to explore additional uses for Wizara’s solutions across other operational areas, ensuring continued growth and efficiency.

Contact Us

Transform your maintenance and inspection processes like Caneda Transport—contact us today for a consultation and see how our AI-powered solutions can make a difference.

Case Study #4: Pacific Coast Express

Streamlining Fuel Surcharge Management with Wizara’s Cantrips!

The Challenge

PCX.ca, a leading cross-border freight service provider, faced a challenge after launching their new flat file website. Their previous .NET site allowed them to update and archive fuel surcharge rates, but the new site lacked this functionality. Accurate and up-to-date fuel surcharge information is crucial for their operations and customer transparency.

The Solution

Wizara stepped in with its Cantrips feature, enabling PCX to automatically update and display fuel surcharge rates on their website. The Cantrips template formats the data from form submissions into a web-friendly format, displaying the latest rates while archiving past rates for easy access.

The Results

  • Efficiency Gains: The fuel surcharge rates are now updated and displayed in real-time, reducing manual effort and errors.
  • Enhanced Customer Experience: Customers can easily access the most recent fuel surcharge rates, ensuring transparency and trust.
  • Historical Data Management: Past rates are archived automatically, providing easy access for reference and analysis.

Testimonial

"Wizara has been a great help to us at Pacific Coast Express. For example, updating our weekly fuel surcharge on PCX.ca is much simpler for our staff; additionally, the form keeps a history of past rates that visitors can view online. We all know how critical it is for our site to load instantaneously and here is another advantage, our site loads and runs much faster since we stopped using old server-based pages. We also switched to using the Wizara contact us page as well as their job application form. It’s fast, efficient, user friendly and has generated more than 100 submissions over the past number of months. The final point, we were up against a tight deadline and needed help assembling a professional slide deck for one of our top customers. We contacted the Rayova team and they jumped on it for us. Great service, a can-do attitude and made it happen. We appreciate them and can’t thank them enough for making us better in front of our customers."

— Paul Flanagan, Senior Vice President, Pacific Coast Express

Conclusion and Future Outlook

By implementing Wizara’s Cantrips feature, PCX.ca has streamlined their fuel surcharge management process, enhancing both operational efficiency and customer satisfaction. The success of this implementation has set the stage for future digital innovations within the company.

Contact Us

Want to streamline your operations like PCX.ca? Contact us today to discover how Wizara’s solutions can benefit your business.

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